District Payroll/Accounts Payable Bookkeeper

• Operates office equipment such as fax machines, copiers, etc.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
•  Responsible for keeping district accounting records.
• Assists with administering grants with budget preparation and timely spending of all grant monies. 
• Assists auditors during the annual district audit.
• Responsible for keeping all district payroll records, calculates time cards and sheets, prepares payroll, prints checks, sorts, stamps, and distributes to employees.
• Responsible for timely accurate payment of payroll taxes.
•  Responsible for timely and accurate payments of TRS and IMRF for employees.
•  Prepares the Annual TRS Report of Earnings
• Prepares 941 quarterly reports.
• Prepares IDES monthly and quarterly reports.
• Prepares W-2’s at the end of the year.
• Responsible for the preparation and payment of current monthly bills for the District.
• Greets visitors, students/staff and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
•  Sets up and maintains paper and electronic filing systems for records, scheduling, correspondence, and other material.
• Works with retiring employees to prepare and file all required forms.
• Performs basic payroll and accounting type tasks as required, including gathering and depositing funds.
• Responsible for maintaining locked confidential personnel files on all certificated and non-certificated employees.

Benefits: Paid time off, including sick, personal, and vacation (vacation earned after 1 year of service); IMRF; health, life, vision/dental insurance available

Details: Beginning pay rate anticipated to be between $18-$21 per hour, depending on qualifications and experience of the applicant. Hours for the position are 7:30am-4:00pm M-F (37.5 hours per week). 

Qualifications: High school diploma or equivalent required; Associates or Bachelors Degree in finance, accounting, or data processing preferred; 2-5 years in a similar position preferred; experience with school financial software a plus; requires excellent problem solving and communication skills; requires the ability and willingness to work in a team environment.

Interested applicants should send a district application, letter of interest, resume, and transcripts to Nicole Wilson via email at This email address is being protected from spambots. You need JavaScript enabled to view it. or by mail.

Application must be received by 4:00 PM on March 20, 2025.